If you make qualifying payments to nonemployees in 2020, you’ll need to file Form 1099-NEC in the 2021 tax season. This incoming form is replacing Form 1099-MISC for reporting nonemployee compensation.
Here’s everything you need to know about Form 1099-NEC—when to use it, how to fill it out, and filing deadlines—along with an update on how this form works alongside the 1099-MISC.
Starting in the 2020 tax year, Form 1099-NEC replaces Form 1099-MISC for reporting nonemployee compensation. Businesses will need to file Form 1099-NEC in the 2021 tax season to report nonemployee compensation paid during the 2020 tax year.
You do not need to use Form 1099-NEC in the 2020 tax season to report any nonemployee compensation payments your business made during 2019.
You’ll need to file Form 1099-NEC for each person to whom you have paid at least $600 in:
The $600 threshold for these payments must be reached during the tax year.
You will also need to file Form 1099-NEC for anyone from whom you withheld federal income tax under backup withholding rules for any amount, even if it’s less than $600.
Just as the name suggests, nonemployee compensation is the payments your business makes to “nonemployees”.
However, according to IRS guidelines, you will need to use Form 1099-MISC to report nonemployee compensation if all of the following conditions apply:
Here are some examples of nonemployee compensation which you may need to report on Form 1099-NEC:
For a full list of nonemployee compensation payments your business may need to report for the 2020 tax year, check the IRS’s Form 1099-NEC guidelines or ask your CPA to outline your obligations.
Here’s a step-by-step explanation for filling out each part of Form 1099-NEC.
|How to Fill Out Form 1099-NEC|
|Payer's Information||Fill out your business’s name, address, and taxpayer ID.|
Add the name, address, and taxpayer ID of the recipient who received nonemployee compensation from your business.
|Box 1||For nonemployee compensation, if you paid this person $600 or more during the year.|
For any federal income tax withheld, though it’s not usual to withhold income taxes for nonemployee payments unless you have received a backup withholding order for that person.
|State Information||Does your state have an income tax? If so, make sure you include the total payment amount you paid the recipient for the year and any state tax you withheld.|
If you are holding assets in foreign countries, you may also need to include a checkmark for the FATCA (Foreign Account Tax Compliance Act) filing requirement.
If you don’t have any of the required recipient’s information on hand (taxpayer ID, address, etc.), you can get it by using Form W-9. Don’t skip this step; you are obligated to have a Form W-9from each recipient beforeyou fill out Form 1099-NEC.
You can file a paper copy of the form via mail, or file the form electronically using the IRS FIRE system. For efiling, you can also use our quick, easy efiling platform. It makes it simple to efile W2s and 1099s. Submit your tax information through our IRS-approved channels. Our service promises state-of-the-art security, digital record keeping, as well as full app integration with Excel and other accounting software.
Here are the deadlines for filing Form 1099-NEC with the IRS and each nonemployee.
January 31 — Give Copy B of Form 1099-NEC to Nonemployees
You need to give Copy B of Form 1099-NEC to nonemployees by January 31 of the year after the reporting year.
In other words, if you make any qualifying payments to a nonemployee in 2020, you’ll need to give that nonemployee a Form 1099-NEC by January 31, 2021.
January 31 — File Copy A of Form 1099-NEC with the IRS
You also need to file Copy A of Form 1099-NEC with the IRS before February 1, 2021.
Some payments don’t need to be reported on Form 1099-NEC, even though they may still be taxable to the recipient.
Here’s an overview of common 1099-NEC exceptions. Make sure you aren’t reporting any of these payments on Form 1099-NEC.
Generally, payments to a corporation (including a limited liability company that is treated as a C or S corporation) don’t need to be reported on Form 1099-NEC.
Keep in mind, the following payments to corporations arereportable on Form 1099-NEC:
Remember: Form 1099-NEC is only for reporting when payments are made in the course of your trade or business. Personal payments are not reportable on this form.
You need to use Form W-2 to report wage payments to employees. On that note, make sure you’re clear on whether a payee should be classified as an employee or nonemployee according to IRS regulation. Misclassifying employees and incorrect filing can result in penalties for your business.
Attorney fees are reported on Form 1099-NEC. But any gross proceeds (i.e. not fees) you pay to an attorney are reported on the revised 2020 1099-MISC form. Do not report gross proceeds to an attorney on Form 1099-NEC.
Here are some quick answers to common questions related to using (and filing) Form 1099-MISC alongside Form 1099-NEC.
While it may sound like a brand new form, the 1099-NEC is and old form that hasn’t been used since 1982. The IRS has revived the 1099-NEC to split out how nonemployee compensation and miscellaneous income are reported and filed.
This means that starting with the 2020 tax year, you will use:
If the 1099-MISC looks a little different to you in 2020, there’s no need to have your reading glasses checked. Because Form 1099-NEC now handles nonemployee compensation reporting, the IRS has revised Form 1099-MISC for the 2020 tax year.
Here are the changes in the revised Form 1099-MISC, according to the latestIRS guidelines:
Filing Form 1099-NEC is a straightforward process. But it pays to remember that every business’s tax obligations are different.
If you’re unsure of your business’s filing obligations when it comes to Form 1099-NEC, ask your CPA or a qualified tax professional to guide you through the process. If you misunderstand your obligations and make a mistake during the filing process, you may end up with penalties that could have been easily avoided.
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