14 of the Best Office Management Software For Small Businesses

February 03, 2020

14 of the Best Office Management Software For Small Businesses

Office management software can make a world of difference to how your office runs and how your team performs. One simple solution can revolutionize office management, but how do you decide which system or app is best for you and your team?

We pulled together a list of the best office management software, including the features that will improve your office processes. Our top picks are divided into Software for Office Management, Free Office Management, Business Management, and Conference Room Management so that you can find the best tools for your business.

 


  

Office Management Software

Free Office Management Software

Business Management Software

Conference Room Management Software

 Continue reading to learn more about each office manager software, including top features and how they will optimize your workplace.

 


  

Office Management Software

 

Comfy Logo

Comfy

The Comfy app is about ensuring everyone in the workplace is happy, comfortable, and working in their ideal conditions. Comfy ensures it’s not too hot or too cold and that everyone in the office gets to be heard. 

Features:

  • Personalize workspace temperature
  • Personalize workspace lighting
  • Locate specific office spaces
  • Find co-workers in large workspaces
  • Get directions between office spaces
  • Search office amenities (coffee, gym, bathroom, etc.)
  • Book rooms or desks
  • Analytics to learn about which spaces are underused
  • Analytics to learn about employee comfort levels

Create the optimal office space so that your employees can focus on their work instead of the building’s temperature.

  

 

Q logo

Q

Q is an internal helpdesk for your team’s needs. It collects employee requests to keep your business organized, and your team focused on doing their best work. It also manages all of your office information in one secure and easy to access space. Never wonder where the coffee maker warranty went or run out of soap in the bathroom ever again. 

Features:

  • Employee helpdesk for inventory needs and technical issues
  • Standard forms for common requests
  • Live updates on tickets through Slack or email
  • Consolidate office information (warranties, vendors, building information, etc.)
  • Share office information with those who need it
  • Vendor management system
  • Inventory management tool
  • Coffee and snack management
  • Expense tracking and budget control

With Q, you can optimize your internal systems to keep your employees happy and your office running smoothly.

  

 

insightly logo

Insightly

Insightly packs marketing, sales, and project management into one powerful tool. Their platform focuses on the customer experience every step of the way so you can monitor the customer journey and build lasting relationships.

Features:

  • Link customer relationships to keep track of who knows who
  • Pipeline management
  • Project management
  • Marketing automation
  • Measure marketing campaigns
  • Track and store customer data
  • Integrate with tools you already use (QuickBooks, Gmail, Slack, Mailchimp, and more)

Create amazing customer experiences by treating each customer as a relationship instead of a transaction.

   

 

envoy logo

Envoy

Envoy manages everything that comes through your door. Keep track of packages, deliveries, and visitors to modernize the reception of your office. iPad sign-in allows guests to sign themselves in, so your team doesn’t have to. Plus, you’ll always have a record of who and what was going in and out of your office on any given day for security purposes. 

Features:

  • iPad sign-in for a modernized lobby
  • Reduce entrance clutter
  • Alert employees when guests arrive
  • Alert employees when packages arrive
  • Scan packages with a mobile app
  • Enhance onsite security for the safety of your people and data
  • Record keeping for compliance

Streamline everything that comes through your door while making a professional impression on visitors.

 


  

Free Office Management Software

 

trello logo

Trello

Trello helps teams work more collaboratively while managing tasks and projects. Trello uses customizable Kanban-like boards that can be used to organize just about anything. Trello is free forever for unlimited boards, cards, and lists. Additional features such as advanced admin permissions, calendar view, voting, and app integrations are available at a monthly or annual fee.

Features:

  • Unlimited personal boards
  • Unlimited cards
  • Unlimited lists
  • 10 Team Boards
  • Power-Up per Board
  • Simple commands and automation

Use Trello’s free and flexible interface for agile project management.

   

 

asana logo

Asana

Asana is a work management platform that keeps track of goals, projects, and daily tasks. Asana is free for individuals or teams just getting started with project management. Additional project management features such as milestones, workloads, and advanced reporting are available in paid versions of Asana.

Features:

  • Task management
  • Due date reminders
  • Custom tags
  • Calendar view
  • Integrated apps and tools (Salesforce, Slack, Gmail, etc.)
  • Collaborate with up to 15 teammates 

Structure your work into actionable plans at no cost to your small business.

   

 

slack logo

Slack

This wouldn’t be a complete list of office management software without the mention of Slack—the tool that revolutionized communication for offices and remote teams. Slack divides office communication into convenient and streamlined channels so your team can communicate effectively inside and outside of the office. Slack is free for up to 10,000 of your most recent messages. After that, older messages will begin to delete out of Slack’s history. 

Features:

  • Customize multiple communication channels
  • One-on-one communication channels
  • Group channels for communication between specific team members
  • Shared channels to work with people outside of your company
  • Searchable history
  • Voice and video calls
  • Over 2000 integrated apps and tools

Customize your inter-office communication to meet the needs of your business, projects, and individuals. Plus, there’s always a space for a little “Watercooler” chat to bring your team together.

   

 

bitrix24 logo

Bitrix24

Bitrix24 helps with client management, project management, customer support, internal communication, and e-commerce needs. Packed with features, Bitrix24 made our list because it’s an extensive tool with a free option for up to 12 users. There are plenty of additional features available on paid plans, but you can access a ton of features for free, which is a perfect starting point for small teams.

Features:

  • Workload management
  • Project planning
  • Gantt charts for visual project management
  • Customizable Kanban for tasks and projects
  • Time tracking
  • Task templates for recurring tasks
  • Pipeline and lead management
  • Sales automation
  • Customer support
  • Website building
  • Contact center

Streamline all of your business processes with one tool, all for free.

   


  

Business Management Software

 

monday logo

Monday

Monday manages all day-to-day business activities through one platform. Centralizing your processes into one online place will help you see the bigger picture of your entire business. From task management to automation to project data, Monday creates an agile workflow for everyone on your team.

Features:

  • Project and task management
  • Customizable templates
  • Task tracking (who’s doing what, when)
  • Collaboration all in one space
  • Productivity overview
  • Calendar view
  • Kanban view
  • Track deadlines and overdue tasks
  • Integrated apps and tools (Slack, Trello, Dropbox, Google Calendar, etc.)
  • Mobile app to stay up to date anywhere 

Map out each step of every project so that everyone can focus on getting their job done on time.

   

 

dubsado logo

Dubsado

Dubsado is a solution that aims to cut the busywork out of running a business. Get organized, reduce duplicate tasks, and look great while communicating with clients and customers. Workflows are made easy, so you can set your business on autopilot while you complete work and bring in new customers. 

Features:

  • Project management
  • Custom workflows
  • Branded design customization
  • Client portals
  • Task boards
  • Time tracking
  • Appointment scheduling
  • Payment scheduling
  • Lead tracking
  • Financial goals and reports
  • Email, calendar, and payment processor integration

Streamline your projects from start to finish while you focus on what you do best.

   

 

honeybook logo

Honeybook

Honeybook helps you do everything your business needs to get done. Use Honeybook through your entire work process, including managing projects, booking clients, sending invoices, and getting paid.

Features:

  • Project and task management
  • Branded proposals
  • Customer contracts
  • Automation and workflows
  • Project tracking
  • Document management
  • Invoicing
  • Payment reminders
  • Digital payments
  • Integrated apps and tools (QuickBooks, Calendly, Google Calendar, etc.)

Simplify your business processes in one space. This all-in-one software was built with small businesses in mind.

   


  

Conference Room Management Software

 

yarooms logo

YAROOMS

Conference room software is revolutionizing the way businesses deal with room booking. YAROOMS is a meeting room booking software that manages the scheduling of shared spaces and equipment.

Features:

  • Shared calendar
  • User permissions
  • Approval workflows
  • Book recurring meetings
  • Request services or equipment
  • Warnings for double booking someone's time
  • Digital Room Signage app (works on any tablet)
  • Room usage reports 

With YAROOMS, there’s no such thing as double booking.

 

 

robin logo

Robin

Robin is a workplace experience software that offers more than room bookings for an office that supports everyone working in it. Robin offers space scheduling, desk management, way finding, and office analytics to optimize how your office is used. 

Features:

  • Room management
  • Desk management
  • Interactive office maps
  • Real-time floorplan
  • Workplace analytics for space planning
  • Actionable suggestions based on your office data
  • Integrated apps (Slack, Zoom, Google Calendar, etc.)

With Robin, your team doesn’t need to waste their time looking for co-workers or a place to work.

   

 

skedda logo

Skedda

Access free online booking and scheduling for venues and office spaces. Skedda is free to use for up to five rooms, so it may be a good starting point for small businesses looking for a first conference room booking app.

Features:

  • Booking calendar
  • Booking conditions, rules, and policies
  • Customizable user management
  • Secure invitation links and logins
  • User permissions
  • Mobile friendly app 

Get started with free scheduling software, so your conference room is never double booked again.

  

Let us know what office management software your business relies on and why you can’t imagine working without it.

 


  

More from Blue Summit Supplies

💡Getting a Grip on Office Supply Inventory Management

💡 The Importance of Time Management and How to Optimize Your Time

 

Do you love office management as much as we do? Follow ouroffice supplies blog for the latest office trends, team building strategies, product comparisons, and more 

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ABOUT THE AUTHOR

Jordan works remotely, from home or abroad, on projects that increase brand awareness, online engagement, and website traffic. She specializes in clear and concise writing that helps businesses conquer their online messaging. Through human-centered content, she aims to delight both human readers and Google bots. Spark an immediate and detailed conversation by mentioning Mad Men or Game of Thrones.


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